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Wednesday, November 15, 2017

Student Job at UW Archives

UW-Madison General Library System, University Archives
Archives Assistant

The University Archives, part of the Special Collections and Archives Division of the UW-Madison General Library System, collects, preserves, and provides access to a comprehensive record of academic, administrative, student, and social life at the UW-Madison.

We are seeking highly motivated, detail-oriented student(s) to work cooperatively with staff to complete routine archives work, provide reference assistance to our patrons, and assist with special projects. This position offers an excellent opportunity for hands-on experience working with a variety of materials and performing various functions within a university archives.

ELIGIBILITY: Applicants must be a currently enrolled UW-Madison student (or have proof of upcoming enrollment) and must be able to reach, bend, stoop, and lift full record storage cartons of books and/or folders (not greater than 50 lbs). Student staff must be available to attend an all-staff meeting on January 18, 2018.

STARTING DATE: by January 18, 2018

WAGE: $10 per hour with the possibility of an annual raise

  • Minimum of 8 hours per week between 9 am and 5 pm, Monday-Friday
  • Preference given to those who can work the 1-5pm, 4-hour shift(s)
LOCATION: The Archives is on campus, 4th floor, Steenbock Library, 550 Babcock Drive

  • Greeting and assisting patrons
  • Providing basic reference service during business hours
  • Completing basic archival tasks, including paging and shelving Archives materials
  • Creating metadata & cataloging information for images, audio, etc.
  • Processing and providing access to archival collections
  • Participating in the Archives’ social media outreach efforts
  • Working with archives staff to:
    • Select and scan historic campus images, to be included in the UW Digital Collections
    • Digitize audio from Oral History Program & archival collection
  • Other projects as assigned

·       Strong interpersonal, oral, and written communication skills
·       Basic experience with Microsoft Office; familiarity with Adobe Photoshop and basic experience using desktop or other scanning equipment a plus
  • Attention to detail and accuracy, the ability to work both independently and in a team, and to reliably and professionally meet the scheduled commitments
  • Interest in archives and/or archival research
·       Send an email with resume or CV to Troy Reeves, Head of the Oral History Program, at
·       Preference given to applications received by November 29, 2017
·       Reeves will contact applicants to set up interviews
·       For additional information, contact Troy Reeves ( or 608-890-1899)

The University Archives and Records Management Division

The UW-Madison Archives preserves University records and information of permanent historical value; runs a robust Oral History Program; provides records management services; serves as an educational resource encouraging administrative and scholarly research in its collections. The Archives is located on campus in Steenbock Library and is a part of UW-Madison’s General Library System.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment.

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